Managing multiple projects is par for the course when you’re an event manager! Approvals and registrations are flowing in from one event, while you are still finalising décor ideas and scheduling speakers and exhibitors for another. This means that dropping the ball is a strong possibility! An event manager is essentially a kind of project manager – someone who plans, monitors events and takes corrective action as necessary. And I’m not talking about the technical definition of project management which is “…the process of organizing the way that changes are implemented efficiently within an organization.” (http://www.mindtools.com/pages/article/newPPM_00.htm)
While many businesses achieve their goals by completing projects that contribute to their objectives, in event management every event is a project that contributes to overall objectives! Projects have a finite length, involve a number of activities, people, deadlines and fixed budgets……as do events!
- Organising your time to get all of your tasks done in order of priority.
- Establishing priorities, objectives and action plans.
- Scheduling and implementing project plans, so that your work is complete and you meet your deadlines.
- Knowing how to organise, schedule and delegate tasks, thus reducing stress for yourself and your team.
- Learning how to manage a number of suppliers working on different tasks.
- Learning to keep your event focused within the scope and budget, as it can spiral out of control when clients/suppliers add more requirements.
- Learning how to pitch your ideas and build support.
- Utilising the right resources and managing progress while maintaining approval and support from key stakeholders.
- Ensuring good communication, both verbal and written.
- Being able to adapt and amend your plan if there are challenges or changes.
All things taken into consideration, one must admit that there is no “blueprint” for managing events and each event manager brings a unique skill set. Being able to hone in on what works for you means that you can duplicate positive and effective results across all your projects. Personal best practice management techniques greatly reduce the risk of mistakes and goes a long way towards expertly managing any event. However, being able to juggle certainly is a “skill” you cannot do without!